I think that's the problem. Time limit on sign up. Not everyone looks at the board every day or two days. That should not keep someone from getting in on it. By limiting the number of tyers would be better. IMO.
Look at doing this. Contact the people that have put on the swaps and check to see how many are interested. Give everyone a chance.
Stick to an exact type of jig. One that I was in recently was " tie something you have never done before" great swap but many just made plain old jigs. That may be another issue though.
I tried to get in on the next one and it filled up in one day! MUCH too short!
ONCE again give everyone a chance. Not just the regulars


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